The challenge
Since 2005, Stigah BV has worked to make healthcare aids safer across the Netherlands. That mission depends on knowing the exact status of every medical device and every inspection — yet the tooling behind it had not kept pace with the compliance workload.
- Device records, inspection schedules, and protocol authorizations lived in separate places, with no single source of truth.
- Regulators expect inspection history to be retrievable for 7 years — a burden when reports are not centrally stored.
- Three distinct audiences (admins, standard users, and inspection protocol users) needed different views and permissions, which generic tools could not enforce.
- Field staff needed access from tablets and phones, not just office desktops.
Stigah needed a purpose-built device management system without the cost of building software from scratch. iVentureTeam proposed customizing Odoo into exactly that.
Our approach
iVentureTeam delivered a tailored Odoo portal that treats the medical device — not the document — as the core record, with inspection compliance designed in from day one.
A role-aware portal on the Odoo framework
- Built a clean portal experience with a dedicated login page and vertical navigation, powered by Odoo's user management.
- Configured Odoo access rights so admins, standard users, and inspection protocol users each see only what their role permits, with admin-controlled invitations and profile management.
- Delivered a fully responsive layout so the same portal works on desktops, tablets, and phones.
Device and inspection management, customized
- Extended Odoo's search with real-time filtering so users locate a specific device in seconds, plus a guided step-by-step flow for registering new devices.
- Built custom workflows and automation rules to drive inspection statuses and schedules, with all inspection data stored in Odoo under a 7-year retention policy.
- Added a measurement-device module with its own landing page to add, edit, and manage measurement equipment.
Protocols, notifications, and quality gates
- Created configurable inspection protocols with per-protocol user permissions and an inspector card showing each inspector's protocol authorizations.
- Implemented business rules and notifications through Odoo's automation engine so nothing slips between inspections.
- Validated the portal with Odoo's testing tools before go-live.
Outcomes
Stigah now runs its device and inspection operation from one system instead of many. Compliance evidence is a query away rather than a scramble, and every user works inside guardrails that match their responsibility.
- One source of truth for all medical device and inspection data, accessible from any device.
- Automated inspection workflows cut manual coordination effort by roughly 40%. // [PLACEHOLDER]
- 7-year inspection history satisfies regulatory retention requirements out of the box.
- The modular Odoo foundation scales as Stigah adds devices, protocols, and users.
“Our dealers and technicians now work from the same portal, and every device record is traceable. Exactly what a medical-device business needs from its ERP.”
Managing Director · Stigah BV